Latino School Enrollment Assistant

Catholic Schools Office - Multiple Locations - Omaha

Admin & Clerical
Full-Time
Position Description
POSITION TITLE: Latino School Enrollment Assistant

DEPARTMENT: Catholic Schools Office/Latino School Enrollment

REPORTS TO: Coordinator, Latino School Enrollment

EFFECTIVE DATE: October 1, 2021

CLASSIFICATION: Regular, Full-Time, Non-Exempt

HOURS PER WEEK: 40


POSITION SUMMARY
Think of it. Our Vision. Your Talent. We’ll do BIG things!
This position supports the Latino School Enrollment Coordinator in providing assistance to the families interested in enrolling their children in a Catholic school. The position also supports the Latino School Enrollment Coordinator in promoting Catholic schools, and sponsoring activities directed to increase the enrollment and meet the cultural needs of the Latino families in the Archdiocese of Omaha.

PRINCIPAL DUTIES AND RESPONSIBILITIES
• Maintains a welcoming environment for families and guests who visit the office.
• Responsible for collecting and maintaining physical and electronic records of the families served.
• Receive and record all calls received in the office.
• Provide information about Archdiocese of Omaha Catholic schools to families requesting such information.
• Assist families with the enrollment, scholarship, and financial aid processes.
• Coordinate visits, tours, and shadow days for families interested in Catholic schools.
• Maintain accurate tracking records of families in the enrollment process.
• Responsible for preparation of Catholic schools’ promotional activities.
• Attend catholic schools’ promotional activities.
• Assist as needed in preparing office appointments and meetings, conferences, social events, and special projects.
• Provide translation assistance to parents and teachers during parent-teacher meetings/conferences, SAT meetings, open houses, and other events.
• Assist with producing materials to be published on social networks according to the established work plan each month /week.
• Actively participate in internal meetings and contribute ideas for continuous improvement.
• Perform day-to-day administrative tasks as assigned by the Latino Enrollment Coordinator.

KNOWLEDGE, SKILLS, AND ABILITIES
• Working knowledge of office and technology equipment.
• Ability to use a computer for data entry, word processing, and managing files and records. Ability to learn various applications.
• Effective time management skills and the ability to prioritize work while maintaining high quality results.
• A self-starter who is assertive with completing job tasks and duties.
• Ability to understand, speak, and write in English and Spanish languages with accuracy and clarity; has a thorough knowledge and understanding of the Latino/ population and culture.
• Ability to establish strong, positive, interpersonal relations with a variety of personalities and work styles, understanding of the need for situational confidentiality and attention to business ethics.
• Knowledge of administrative and clerical procedures.
• General knowledge of the Catholic Church and its mission.
• Knowledge of principles for providing customer service, including meeting quality standards for services, and ensuring customer satisfaction.
• Effectively convey and receive ideas through writing and speaking; explain thoughts coherently and ask questions when clarification is needed; able to communicate with diverse groups of people.

EDUCATION AND EXPERIENCE
• Background in and/or knowledge of the Catholic Church with a demonstrated commitment to the mission and teachings of the Church required.
• Bi-lingual and bi-literate in Spanish and English required.
• High school diploma required. Related college courses are a plus.
• Minimum 2 years’ previous administrative experience in an office setting required.

TRAVEL REQUIREMENTS
• Travel to Archdiocesan and community events, school conferences or general visits required.