Administrative Assistant

Mary Our Queen Catholic School - Omaha

Admin & Clerical
Full-Time

Location

Name of Facility: Mary Our Queen School
Address
3405 S. 119 St.
Omaha, Nebraska
68144



Submitted By

Name: Maureen Hoy
Email: mhoy@moqschool.org


Description

Reports to: Principal


Principal Duties and Responsibilities

Mary Our Queen is seeking qualified applicants for an Administrative Assistant position. Flexibility available with extensive training provided.

Under the supervision of the Principal, the Administrative Assistant provides support to the Principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and completes reports related to assigned activities.


Requirements

Knowledge, Skills, and Abilities
-Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
-Inputs a variety of information into an assigned system; assures accuracy of input and output data.
-Maintains confidentiality of various aspects of school operation including sensitive and personal information.
-Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
-Provides training and work direction to assigned office personnel, organizes and expedites the workflow of the school site and offers guidance and direction to other school personnel as needed.
-Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
-Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
-Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records.
-Performs assigned financial duties and maintains assigned financial records, school budgets and site accounts.
-Prepares and submits purchase orders and work orders as assigned; prepares reimbursements.
-Requests and deposits according to established procedures.
-Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school
-Updates and maintains multiple calendar
-Perform a variety of clerical and secretarial duties
-Learn school organization, operations, policies and objectives.
-Interpret, apply and explain laws, codes

Education and Experience
-High School Diploma or higher education
-Previous experience preferred but not required
-Safe Environment trained or willing to complete the course
-CPR/First Aid Certified

Application Instructions

Please send a cover letter and resume to Mrs. Maureen Hoy at
mhoy@moqschool.org
Call 402-333-8663 with questions.