Business Office Staff
Omaha Catholic Schools Consortium Office - Omaha
Admin & Clerical
Full-Time
Location
Name of Facility: Omaha Catholic School ConsortiumAddress
4501 S 41st St
Omaha, Nebraska
68107
Submitted By
Name: Michael GoetzEmail: magoetz@archomaha.org
Description
Department: Consortium Business OfficeReports to: Michael Goetz
Principal Duties and Responsibilities
Meets with business manager regularly to identify work needed.Assist in the data input for the school tuition payment plan registration process. Input registration information and charges/payments into FACTS Mgt. system with the help of business manager and other staff.
Works with Latino Enrollment office regarding registration and financial aid.
Monitors tuition payment plans for past due accounts. Works with families to find a payment schedule that will be successful. Assists in the creation of a monthly delinquency report given to school administrators.
Records ACH payments received from FACTS Mgt. or the State of NE (school lunch programs) in QuickBooks.
Reconciles FACTS Mgt. tuition receivables to QuickBooks.
Organizes and maintains financial aid application information. Works closely with the office staff at Children’s Scholarship of Omaha to ensure that OCSC families are completing their financial aid applications. Gathers financial aid documents from February to August for the Business Manager and Executive Director for their review and approval of OCSC aid. Notifies families by postal mail of OCSC financial aid awards. Inputs all financial aid awards (CSF, OCSC, and Parish) into parent tuition accounts by July 31st each year.
Assists with general accounts payable for the business office and schools.
Assists with lunch program accounts payable for the schools. Reconcile QuickBooks cafeteria accounts on a monthly basis.
Prepares weekly deposits for schools and lunch programs and travels to the bank to make deposits. Records information into QuickBooks.
Prepares any monies received at the business office for deposit and records information in QuickBooks.
Assists school administrators and administrative assistants with daily requests.
Provides administrative support to Executive Director as requested.
Assists Business Manager with projects as needed.
Provides administrative OCSC office support when needed.
Requirements
Knowledge, Skills, and AbilitiesMeets with business manager regularly to identify work needed.
Assist in the data input for the school tuition payment plan registration process. Input registration information and charges/payments into FACTS Mgt. system with the help of business manager and other staff.
Works with Latino Enrollment office regarding registration and financial aid.
Monitors tuition payment plans for past due accounts. Works with families to find a payment schedule that will be successful. Assists in the creation of a monthly delinquency report given to school administrators.
Records ACH payments received from FACTS Mgt. or the State of NE (school lunch programs) in QuickBooks.
Reconciles FACTS Mgt. tuition receivables to QuickBooks.
Organizes and maintains financial aid application information. Works closely with the office staff at Children’s Scholarship of Omaha to ensure that OCSC families are completing their financial aid applications. Gathers financial aid documents from February to August for the Business Manager and Executive Director for their review and approval of OCSC aid. Notifies families by postal mail of OCSC financial aid awards. Inputs all financial aid awards (CSF, OCSC, and Parish) into parent tuition accounts by July 31st each year.
Assists with general accounts payable for the business office and schools.
Assists with lunch program accounts payable for the schools. Reconcile QuickBooks cafeteria accounts on a monthly basis.
Prepares weekly deposits for schools and lunch programs and travels to the bank to make deposits. Records information into QuickBooks.
Assists school administrators and administrative assistants with daily requests.
Provides administrative support to Executive Director as requested.
Assists Business Manager with projects as needed.
Provides administrative Consortium office support when needed.
Education and Experience
Bilingual in Spanish and English
Working knowledge of QuickBooks, Microsoft Excel, and Microsoft Word
Customer service experience
Ability to communicate concisely, both orally and in writing
Ability to work effectively and professionally with staff members, families and students